City of Madison
Legislative File ID   10158
Type:   Resolution    Status:   Passed
Enactment Date:   9/3/2008    Enactment No.:   RES-08-00863
Title:  
SUBSTITUTE - Adopting a policy regarding the use of security cameras by City agencies and directing agencies which use cameras to file their policies with the City Clerk's Office by October 15, 2008.
Controlling Body:   COMMON COUNCIL ORGANIZATIONAL COMMITTEE
Introduced:   4/25/2008    Version:   2
Final Action:   9/2/2008    Contact:   dfields@cityofmadison.com
Name:  
Security cameras
Extra Date 1:  
Requester:   COMMON COUNCIL ORGANIZATIONAL COMMITTEE
Sponsors:  
Brenda K. Konkel, Marsha A. Rummel, Satya V. Rhodes-Conway
Legislative History
DateActing BodyAction TakenMotion
4/30/2008Council OfficeThis Resolution was Referred for Introduction
Notes: Common Council Organizational Committee
5/6/2008COMMON COUNCILThis Resolution was Refer to the COMMON COUNCIL ORGANIZATIONAL COMMITTEE
Notes: Additional Referral(s): Public Safety Review Board
5/6/2008COMMON COUNCIL ORGANIZATIONAL COMMITTEEThis Resolution was Refer to the PUBLIC SAFETY REVIEW BOARD
Notes:
5/13/2008Unpublished Meeting Data Pending*
6/10/2008PUBLIC SAFETY REVIEW COMMITTEESkidmore feels that this is a good public policy as well as built-in legal protection. Members asked if this was a Resolution or an APM (Administrative Procedure Memorandum) or both? Joel Plant (Mayor's Office) said that the mayor had requested an APM be done but this hadn't happened yet. Scott added that these are already in use - this policy would ask that agencies which use them, have their policy regulating them on record which would also assist from a legal standpoint. Pasha asked if the internal policies go far enough. Who is going to look at these? Who can extract data? Where will the camera tapes end up? Scott added that these are guidelines for guidelines if cameras are used. Capt. Bach (Police) said there is already extensive use of cameras: in-car video has a policy and they are treated as public records. Surveillance (eg, Halloween) tapes are put in Evidence. IT and Madison Metro area also now big users of security cameras. Plant said agencies have until 9/15/08 to file their policies - no mention of an APM so there is a discrepancy as it currently only is a Resolution. Motion to approve the measure added the recommendation that language be included in the document to state that a mayoral APM will be part of the policy. Each department has its own policy - as opposed to a city-wide policy - because the needs and level of security are different for them. A motion was made by Judge, seconded by Pasha, to RECOMMEND TO COUNCIL WITH THE FOLLOWING RECOMMENDATIONS - REPORT OF OFFICER. The motion passed by the following vote:Pass
(7:0)
Notes:
7/1/2008COMMON COUNCIL ORGANIZATIONAL COMMITTEEA motion was made by Ald. Michael Schumacher, seconded by Ald. Judy Compton, to rerefer to the COMMON COUNCIL ORGANIZATIONAL COMMITTEE, due back on 8/5/2008. The motion passed by voice vote/other.Pass
Notes:
8/5/2008COMMON COUNCIL ORGANIZATIONAL COMMITTEEA motion was made to take this item off the table. Ald. Brenda Konkel reviewed the history of the video camera policy. The Ad Hoc Committee on Security Cameras Final Report and Recommendations was adopted by the Common Council on 6/15/04. The recommendation that the Mayor draft an APM on the use of security cameras was never done. Ald. Brenda Konkel drafted this resolution to adopt the policy recommended by the report and to direct agencies to file policies with the City Clerk's Office. A motion was made by Konkel, seconded by Webber, to RECOMMEND TO COUNCIL TO ADOPT - REPORT OF OFFICER. Lt. Joe Balles from the Madison Police Department and Rich Beadles from the Information Technology Department were available to answer questions. Lt. Balles noted that the MPD was unaware that recommendations had been adopted in 2004. He recently attended a conference in San Diego and a seminar on video surveillance (Lt. Balles provided a copy of the booklet on guidelines for public video surveillance to Ald. Brenda Konkel and noted that many of the recommendations were contained in the subcommittee's 2004 report). Lt. Balles also provided a map of the general areas where the eight surveillance cameras were installed. The MPD is in the process of drafting their policy on security cameras and video surveillance and he would ask Capt. Mary Schauf to provide Ald. Brenda Konkel with a copy. It was noted that IT is involved with security cameras and Ald. Brenda Konkel asked Rich Beadles how IT would be notified if policies are filed. Ald. Mark Clear asked if filing policies with camera locations would compromise security (particularly if the policies are posted on-line). Lt. Balles stated that the MPD is conducting surveillance in public spaces and the city should be open with that information. Ald. Brenda Konkel moved an amendment, seconded by Ald. Satya Rhodes-Conway to add the following language: BE IT RESOLVED, that agencies which use video cameras should file their policies with the City Clerk's Office by OCTOBER 15, 2008 (vs. September 15, 2008) Add BE IT FINALLY RESOLVED, prior to purchasing new cameras, policies should be reviewed by the Information Technology Department. Ald. Satya Rhodes-Conway moved an amendment to add the following language: The policy must be on file AND AVAILABLE TO THE PUBLIC FOR REVIEW with the Clerk within 30 days of implementation of the video cameras/electronic image recording system. The language amendment was considered friendly. Ald. Brenda Konkel requested that a subcommittee be formed in January 2009 after this resolution was passed and the policies were on file. The subcommittee would review any changes that needed to be made or address any problems with the policies/filing process. She also requested that the Madison Police Department and Information Technology staff assist the subcommittee. Ald. Brenda Konkel requested that this appear on the January 2009 CCOC agenda. The main motion, as amended, passed by voice vote/other. Pass
Notes: Adopt substitute resolution.
9/2/2008COMMON COUNCILA motion was made by Ald. Bruer, seconded by Ald. Verveer, to Adopt. The motion passed by voice vote/other.Pass
Notes:
Approvals
ApproverDateApproval Status
Eric Knepp4/30/2008Approved
Eric Knepp9/2/2008Approved

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